Manage files and documents

Administering your Vivvo website will probably result in collecting a lot of different files – video and audio files, zip archives, pdf and powerpoints and mostly pictures. Upload and keep all those files on the server organized for all your staff members to access and use them when they need to.

The best way to keep your files organized and always accessible is to keep them in /files folder and its subfolders that already exist or that you’ll create. Whenever you want to use any uploaded file across your website it will be just a couple of clicks away, while uploading is also available through admin interface and simplified. Once uploaded, you can browse all your files quickly and easily.

By default, /files folder contains of subfolders:

• /banners – when using Banner Manager plug-in all image and flash banners you create will be stored in this folder.
• /logs – this folder keeps textual files that store your staff activities like adding/editing articles, creating categories, log-ins, changing preferences etc. Separate .txt file is created each month. The file can also be downloaded from Vivvo Administration Area.
• /temp - cooperates with Extend Vivvo plug-in and acts like a temporal container for files that you download and install - chosen asset is stored in /temp folder while download progresses and then it is being copied/installed to destination folder. After successful installation add-on gets deleted automatically from /temp folder.

When you upload any file through Vivvo Admin interface, it will automatically be given a suffix.

Example:

my_image.jpg will be stored on server as my_image_987654321.jpg

This function that auto generates filename by adding a random number between 100000000 and 999999999 to original filename prevents files with the same name to be overwritten accidentally.

Images in Vivvo can be accessed directly trough files.php (without any modification) or via thumbnail.php. thumbnail.php performs on fly re-size of images using GD library and stores the result in cache for further usage.

Examples:

1. direct access to files:

   files.php?file=vivvo.gif

2. thumbnail access to files:

   thumbnail.php?file=vivvo.gif&size=summary_large

Store your images once and use them resized in different sections of your website (articles, summaries, galleries etc) while they are scaled using thumbnailer. Thumbnailer image resizing feature saves site administrators from having to manipulate images offline in order to fit them into different pages and sections as the image resizing engine dynamically resizes images to a necessary size format. Further, thumbnailer will automatically resize an image if it is to be used across multiple spots within a web site and manages the various size formats that are required. Images are re-sized to fit dimensions but maintain aspect ratio.

Thumbnailer generates several different size versions of your images when you upload them but this feature requires that your server have GD graphics library. Only if it’s installed correctly thumbnailer will resize your uploaded images automatically.

There are six predefined sizes of the same file. All sizes are in pixels.

Image sizes (default values):

• Article large image - 485×485
• Article medium image - 318×318
• Article small image - 200×200
• Article summary large image - 150×150
• Article summary medium image - 80×80
• Article summary small image - 32×32

Image sizes are configurable trough Vivvo administration → Preferences → Modules → Image size (http://wiki.vivvo.net/user_manual/preferences_modules#image-size-settings)

File Picker is upload and select tool with preview option that you'll deal with across entire system in various sections where file manipulation is in use. This tool is included in each Vivvo installation and acts as a file selector/uploader for uploading and choosing appropriate documents and assets when necessary (such as images and video files for including into articles or galleries).

• If the image is already on your server remain on Browse files tab and select current location of the image from the folder tree on the left, then choose from files list on the right those you want to use and click on Select button. You can view files as a list or with thumbnail preview. Use a single click when selecting multiple files. Search function is also added so you can enter name of the file you are looking for - no need to browse for it.

• If you want to upload image from your harddrive choose Upload file(s) from your computer tab. First select Destination Folder from drop-down list, then click Upload file button. Now you can browse for location of the file(s) that you want to add - just select them and click Open. While the file is uploading, the upload status is displayed, making it easy to see the how the upload progresses and estimate when it will be completed.

For DAM (Digital Asset Management), Vivvo uses Asset Manager plug-in, which is shipped with every installation and can be installed with single click.